The New Calendar helps you plan work across mechanics with clearer timeline views, per-mechanic schedules (working hours + daily capacity), drag & drop scheduling, and at-a-glance capacity indicators so you can avoid overbooking.
Getting Started
1) Choose a view (Day / Week / Month / Timeline)
Use the view selector in the toolbar to switch between different ways of looking at the schedule.
2) Set up mechanic schedules
If mechanic working hours/capacity aren’t configured, the calendar can look “available” when the team actually isn’t, or allow bookings when you don’t want them.
Views (When to use what)
DAY VIEW
Best for detailed planning and moving jobs around time slots.
WEEK VIEW
Best for seeing workload across the week and balancing jobs.
MONTH VIEW
Best for higher-level visibility (less detail per day).
TIMELINE VIEWS (MECHANICS SIDE-BY-SIDE)
Best for planning across multiple mechanics at once, spotting gaps, and distributing work fairly.
Mechanic Scheduling (Working Hours + Daily Capacity)
Each mechanic can have their own:
Working hours (when they can be booked)
Daily bookable capacity (how many hours can be assigned per day)
Why it matters:
Prevents overbooking (hard limit on assigned hours)
Produces more accurate availability and capacity indicators
Makes “free time” on the calendar meaningful
How to set it up:
Click Configure (or open Mechanic Availability/Schedules).
Set working hours for the mechanic (per day as needed).
Set daily capacity / booking limits.
Save and review the calendar for that mechanic.
Capacity Planning (Avoid Overbooking)
In timeline views, you’ll see capacity indicators that compare:
Booked hours vs available hours
Use this to:
Spot overloaded days early
Identify mechanics with availability
Decide if you can accept more work in a date range
Drag & Drop Scheduling
You can move jobs by dragging them:
Between time slots
Between mechanics (in timeline views)
Best practice:
After moving a job, double-check duration, start/end time, and mechanic assignment if your workflow requires it.
Sidebar (Find Work Fast)
Use the sidebar to:
Search jobs
Filter by status/criteria
Drag jobs onto the calendar to schedule them
Control what you see (depending on your settings)
Tips for Accurate Scheduling
If availability looks wrong, confirm mechanic schedules (working hours + capacity) first.
Use timeline views when planning across multiple mechanics.
Watch capacity indicators before accepting or moving large blocks of work.
Troubleshooting
“Why does it look like we have availability when we don’t?”
A mechanic’s working hours/capacity may not be configured (or may be too permissive).
“Why can I overbook a day?”
Daily capacity/booking limits may be too high or not set for that mechanic/day.
“Why can’t I schedule something at a time I expect?”
Working hours may not include that time, or capacity is already fully booked.
NEED HELP?
If you’re still unsure, review mechanic schedules first—most availability and capacity issues are caused by working hours or daily limits not matching how your workshop actually operates
Any issues please feel free to reach out to support and they will be happy to help you.